Satisfactory Academic Progress | Financial Aid Office
Financial Aid

Satisfactory Academic Progress

 

Do I Have To "Do Well" In School To Receive Federal Financial Aid?

Yes. Students applying for financial aid and receiving federal financial aid need to complete a certain number of units and have a minimum GPA of at least 2.0 each semester (term GPA) and overall (cumulative GPA). In addition, students need to maintain an overall completion percentage of at least 67% of their enrolled courses. This is called maintaining "Satisfactory Academic Progress" (SAP) at Irvine Valley College. Read more about the "Satisfactory Academic Progress” (SAP) policy at Irvine Valley College.

Why Do I Need To Submit A SAP Appeal?

In accordance with federal financial aid regulations, financial aid recipients are required to make Satisfactory Academic Progress (SAP) toward the completion of their educational goals in order to receive financial aid. Students who did not maintain at least a cumulative district GPA of 2.0 and/or did not complete 67% or more of enrolled units (all units enrolled for at census date) must complete the SAP appeal due to low GPA and/or completion percentage.

What Do I Need To Do To Complete The SAP Appeal?

To complete the SAP appeal, please log into your Student Forms portal at ivc.verifymyfafsa.com. You will need to complete the following tasks to submit your appeal:

  1. Key Components of SAP Tutorial – Complete “The Key Components to the Satisfactory Academic Progress (SAP) Financial Aid Appeal Process” online [link provided in the appeal]. Once completed, print and upload the completion certificate.
  2. SAP Appeal Form – Read the instructions and provide a statement addressing 1) what caused you not to meet SAP, 2) what changed that would make you perform better, and 3) what steps you will take to ensure that you perform well academically.
    1. Any supporting documentation
    2. SAP Progress Report if you submit your appeal after the mid-point in the semester. See the dates in the SAP Appeal Form instructions.

Why Was I Requested To Submit A Progress Report?

It is so we have an up-to-date view of your progress toward meeting Satisfactory Academic Progress (SAP). The form must be obtained from the Financial Aid Office in SSC-130 or via email.

How Many SAP Appeals Can I Submit?

A maximum of 2.

Is There A Deadline To Submit My Application?

Yes. Exact dates vary each academic year and are clearly listed in the SAP Appeal Form instructions, but SAP appeals for fall generally is due around mid-November and appeals for spring is due around mid-April. Any SAP appeals submitted after the first 8-week mark of each semester must also submit a Progress Report of their current coursework – the form may be obtained in the Financial Aid Office in SSC 130 or by email request.

How Long Does It Take For The Appeal To Be Processed?

Standard time frame is 4 – 6 weeks.

What Happens If I’m Suspended Again After My Second SAP Appeal?

Your financial aid will remain suspended until you have raised your cumulative institutional GPA to 2.0 and/or raise your completion percentage to 67% of your enrolled coursework AND have not exceeded the maximum timeframe to complete the program of study.

I Have Submitted My SAP Appeal And It Was Approved, But Why Hasn’t My Fee Waiver Applied Or Reinstated?

To have your fee waiver reinstated because you’ve lost your fee waiver eligibility due to Academic Probation (which is separate from not meeting SAP), you will need to complete the “Appeal for Loss of CA College Promise Grant” form and submit it to the Admission & Records Office.

My SAP Appeal Was Approved. When Do I Receive My Financial Aid Disbursement?

Your disbursement should be disbursed as early as the next disbursement date on the Disbursement Schedule or the one after that depends on when your appeal was approved.

I Plan To Withdraw From 1 (Or 2) Class(Es). What Are The Effects Of My Partial Withdrawal?

Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded.

If you have received the first disbursement of your financial aid and later withdrew, you might need to pay some or all of that fund back depending on when you withdrew and how many units you have remained on your schedule. If you owe anything, you will receive a letter later in the semester with the amount that you may have to pay back. If you withdrew with a ‘W’, this would bring down your completion percentage which in turn will affect your meeting that 67% SAP component.

I Plan To Withdraw From All Of My Classes. What Are The Effects Of My Complete Withdrawal?

Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded.

If you have received the first disbursement of your financial aid and later withdrew, you might need to pay some or all of that fund back depending on when you withdrew. A letter will be sent from our office to notify you if you owe anything (or if we owe you anything). If you withdrew with a ‘W’, this would bring down your completion percentage which in turn will affect your meeting that 67% SAP component

For more information the impact of complete withdrawal on your financial aid, read the Return to Title IV Funds policy.