Emergency Fund and HEERF | Financial Aid Office
Financial Aid

Emergency Fund and HEERF

What Is HEERF And Where Did The Funding For Emergency Grants Come From?

The Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law on March 27, 2020. One section of the CARES Act established the Higher Education Emergency Relief Fund (HEERF). HEERF provides funds to institutions for emergency financial aid grants to students for expenses related to the disruption of campus operations due to the COVID-19 pandemic.

Who is Eligible for a HEERF Grant?

Initially, under U.S. Department of Education rules for the federal funding, students who are not eligible for federal financial aid programs are not eligible for federal HEERF Grant.

The Financial Office previously used the Free Application for Federal Student Aid (FAFSA) data to determine your eligibility.

Additionally, there were also three general eligibility criteria for the HEERF Grant: 1) students must be currently enrolled in the Spring 2020 semester; 2) students must be eligible to receive federal financial aid; and, 3) students must not have been enrolled in all distance education courses as of March 13, 2020.

Students who were not eligible for federal HEERF Grant were directed to other sources of institutional funding such as the IVC Foundation.

With the June 17, 2020 federal district court ruling in the case brought by the California Community Colleges Chancellor’s Office, eligibility requirements will be updated accordingly. To be eligible for a CARES Act HEERF Grant, a student must be enrolled and attending classes while these funds are available at IVC; declare IVC their college of record for purposes of receiving a CARES Act HEERF Grant; meet the now-current eligibility requirements for California Community College students, and not have been enrolled in completely distance education courses prior to March 13, 2020.

Will I Receive HEERF Grant Even If I Owe a Pell Overpayment Or Return To Title IV Overpayment?

No. While you may not qualify for the HEERF Grant, you should apply for the IVC Foundation Emergency Grant by submitting the online Emergency Fund Student Application.

Does It Matter How Many Units I Am Taking In Spring 2020?

No, as long as you stayed enrolled in at least 1 in-person class.

When Will I Receive My HEERF Emergency Grant?

The first disbursement was issued to students on May 8, 2020. It may take 3-5 business days for the amount to show in the student’s account, for direct deposits, or about 7-10 business days for checks to arrive at the student’s mailing address.

What If I’m Not On The First HEERF Grant Disbursement?

The next disbursement is July 13, 2020 for those students who are eligible, but were not on prior disbursements..

How Can I Use The Money?

These funds are meant to help students pay expenses for technology, health care, childcare, course materials, rent, food, moving, or other expenses incurred this semester.

Do I Have To Pay Back The Emergency Grant?

No. It is an emergency grant, not a loan, so it does not need to be paid back.

Can I Receive Both The HEERF Grant And The IVC Foundation Emergency Grant?

Due to limited funding, students will be not eligible to receive multiple emergency grants at this time.

What If I Need More Money Than The Emergency Grant I Received?

We understand that many students are experiencing extreme financial distress right now. The HEERF Grant and IVC Foundation Emergency Grant are meant to help supplement your financial needs. We know that for many of you, the grants are not enough.

If you continue to experience financial distress, submit CARES Act Emergency Grant Application .

Do I Need To Apply For HEERF Grant?

Previously, the Financial Aid Office reviewed students eligibility bi-weekly to make awards to students and so no separate application was needed. Prior to the court ruling, an email notification was sent to FAFSA eligible students regarding the CARES Act HEERF Grant and completing the FAFSA. Presently, students wishing to pursue a CARES Act HEERF grant need to complete the CARES Act Emergency Grant Application. Awarding of IVC CARES Act HEERF Grant is subject to availability of funds, on a first come, first served basis. Students are still strongly encouraged to complete the FAFSA or a DREAM App to apply for other types of student aid offered via those applications.

Eligible students based on the FAFSA will automatically be awarded the HEERF Grant and be disbursed to through NelNet. Recipients will be notified at least 2 days in advance of the disbursement so as to have the opportunity to set up direct deposit, if not already in place.

I Have Not Applied For FAFSA. Is It Too Late?

Students should submit the 2019-20 FAFSA as soon as possible to be processed for the HEERF Grant and can do so as late as June 30, 2020. Students should also submit the 2020-21 FAFSA so they can be considered for any emergency relief funding available for 2020-21 academic year.

Note: Completing the FAFSA will allow students to be considered for many kinds of financial aid. Check in with the Financial Aid Office at ivcfinancialaid@ivc.edu or call (949) 451-5287 regarding the status of your FAFSA application one to two weeks after the submission of the FAFSA. Make sure you have included IVC school code 025395 so we are sent your FAFSA information.

What is Phishing?

Phishing is a type of attack carried out in order to steal usernames, passwords, credit card information, Social Security numbers, and other sensitive data by masquerading as a trustworthy entity. The goal of most Phishing emails is to trick you into visiting a web site in order to steal your personal information. Attackers will set up web sites under their control that look and feel like legitimate web sites.

Who Do I Contact If I Have Questions?

For basic questions about your eligibility for a HEERF Grant, please email the Financial Aid Office at ivcfinancialaid@ivc.edu( or call 949-451-5287.

For status updates on your IVC Foundation Emergency Fund Application, you can email the IVC Foundation at ivcfoundation@ivc.edu.

How can I identify a Phishing scam?

The first rule to remember is to never give out any personal information in an email.

No institution, bank or otherwise, will ever ask for this information via email. It may not always be easy to tell whether an email or website is legitimate and phishing emails are using social engineering tactics to make create sophisticated scams.

If you receive a message you believe to be a scam, you can ignore it or check in with the Financial Aid Office by forwarding the email message as an attachment to ivcfinancialaid@ivc.edu.

Do I only need to worry about Phishing attacks via email?

No. It is always important to be vigilant and remain suspicious of sources that ask for your credentials and other personal information.

Do I have to pay any fees to obtain the CARES Act Grant?

No. Any attempt to collect money in exchange for grants is a scam. IVC will use the information you have provided in MySite and/or your FAFSA to communicate with you or disburse aid to you if you meet all eligibility criteria set by the CARES Act for the Higher Education Emergency Relief Fund (HEERF) Grant.

Will you need my personal information to award me the CARES Act Grant?

No. IVC will use the information you have provided in MySite and/or your FAFSA to communicate with you or disburse aid to you if you meet all eligibility criteria set by the CARES Act for the Higher Education Emergency Relief Fund (HEERF) Grant.

How do I report a suspicious email or scam?

If you receive a message you believe to be a scam, you can ignore it or check in with the Financial Aid Office by forwarding the email message as an attachment to ivcfinancialaid@ivc.edu.

I (or my parents) have become unemployed during COVID-19 and need more financial aid. How can I request more financial aid?

Contact the Financial Aid Office at ivcfinancialaid@ivc.edu to request an Income Reduction Appeal if you’re not already receiving full financial aid for 2020-21.

Additionally, please submit the IVC Foundation Emergency Fund Student Application then email the Financial Aid Office to notify us that you have submitted the application to request additional fund.